Click the ‘Add new item’ button to add a gift to your return. Depending on which type of return you are lodging, you will have the option of adding some of the following:
- Gift: Provision of money or uncharged interest on a loan.
- Gift-in-kind: Provision of non-monetary service or assistance (other than volunteer labour), e.g. loan of equipment, free rent.
- Fundraising: An amount paid (or received) as a contribution, entry fee or other payment to participate in, or otherwise obtain a benefit, from a fundraising event.
- Foreign Property: Gifts of foreign property.
- Other: Provision of any other gift or free / below market rate service that does not appear to meet one of the descriptions above.
For more detailed information on these definitions, see the relevant ECQ handbook at https://www.ecq.qld.gov.au/candidates-and-parties/handbooks-and-forms.
Click the relevant gift type to select it. A list of fields will appear for you to fill in.
The red asterisk next to a field name indicates a field that must be completed before you are able to submit the disclosure. For most types the following fields are required:
- Donor’s name: The name of the entity that has given a gift to you. When you begin typing in this field, a list of potential matches will appear. Select the relevant name from the list. The icon to the right of the field will change from ‘unlinked’ to ‘linked’. If the name is not already in the list, you can type it in.
- Street/Postcode/Suburb/State: This is the address of the donor and will be automatically populated from the name you select, if it is already in the system. If you are the first to enter the name you will also need to complete the address.
- Amount: The amount in monetary terms that you received. This must include GST where appropriate.
- Description of gift received: Describe the nature of the gift.
- Date made: The date that the gift was received. Note that this may not necessarily be the date that the gift was given. Click on the field to bring up a calendar view, then select the relevant date.
Options for submitting
When you have filled in the form, you have a number of options.
1. Add more items – of the same type or different. Click on the ‘Add new item’ button again to add a new type of gift to the return.
2. Delete item - you can delete items from the list at any point by clicking on the X icon in the top right corner of the gift type box.
3. Save the return as a Draft – this will save the complete return with all details entered so far as a draft. You will be able to go back into your return later (from the Drafts page) and make additional entries or amendments as required before either re-saving as a draft or submitting it. If you have a secretarial role in EDS, this is how you save the return for later review and submission by the authorised submitter, e.g. the party agent.
4. Submit – when you are ready to submit your return, click the ‘Submit’ button. You will be asked to confirm lodgement of your return. Read the information and click ‘Submit’ if you can confirm the statements, and 'Cancel' if you need to make additional changes before submitting.
5. Incomplete returns - if your return is incomplete, you will be notified of such and given the opportunity to complete the missing information. Under certain circumstances incomplete returns may be submitted to ECQ. If you wish to submit the return incomplete, you will be asked to provide a reason. ECQ will assess that reason against legislation and ECQ policy, and may contact you for additional information.
Pro-tip: If you have multiple gifts to submit, you can use the Bulk Upload function.