As a Financial Controller of an Associated Entity, you are able to submit a calendar-based periodic return.
Associated Entity Details
Click the dropdown list below Associated Entity and select the relevant row.
Periodic returns are required for specific election periods. In the Disclosure Period section, select the reporting period or event name from the dropdown list. The return period commencement and conclusion dates will automatically be filled in.
You will first need to add any Payments, Debts, Capital Deposits or Receipts to your Return. Click on the buttons for each of these to fill in the form details. Note that all fields with a red asterisk are mandatory.
Once you have completed these (if required), click ‘Next’.
The Returns Summary section will show the total of all gifts and loans that you have already reported as received during the disclosure period. There are four additional fields to fill in:
- Total value of all gifts received during period: Enter the total value of all gifts (other than exempt gifts) received during this disclosure period, regardless of the gift threshold. This should include GST.
- Total of all payments: Enter the total value of all payments made during this disclosure period, regardless of the gift threshold. This should include GST.
- Number of all deposits to capital: Enter the total value of all deposits to capital made during this disclosure period. This should include GST.
- Total of all outstanding debts: Enter the total value of all debts outstanding at the end of this disclosure period. This should include GST.
Pro-tip: If you received a loan or gift above the threshold amount, you need to report it separately before finalising the periodic return.
Unless stated otherwise, you must upload a certificate of audit signed by a qualified auditor. Click ‘Download Audit Certificate’ to download a copy of the certificate template.
When the certificate has been filled and signed by a qualified auditor, click ‘Attach Audit Certificate’ to attach the completed certificate. You can save the return as a draft while you wait for the certificate to be completed – click ‘Save Draft’ – this will be accessible through the Returns>Drafts menu.
You may be able to request an Audit Waiver. If this is the case you will see a ‘Request Audit Waiver’ button at the bottom left of the screen. If you wish to request an audit waiver, you will be asked to provide a reason. Fill in the reason and click ‘Request to waive audit’.
Once the request for audit waiver is made, it will be processed by ECQ representatives. The fact of the request does not guarantee your request is approved, and if rejected, you still will be obligated to attach the audit certificate.
When you have completed the form and attached your Audit Certificate (if required), click ‘Submit’, or ‘Save Draft’ to return later.
Pro-tip: If you intend to request an Audit Waiver, create a draft return as soon as the reporting period is complete and submit the Audit Waiver Request as described above. This will provide added assurance that ECQ has time to consider your request well before your return is due.